Freelance Event Producer

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Contact details:

  • entourage events and marketing
  • Contact Person: Shereen -People & Culture Manager

Project Data

  • Location: Dubai - United Arab Emirates
  • End Date: Nov 30, 2023

Project Description

Responsibilities: • Develop event objectives in collaboration with clients, understanding their goals and target audience. • Plan, coordinate, and execute events from start to finish, including event design, technical proposal building, budgeting, logistics, vendor management, execution planning and on-site coordination. • Conduct thorough research and sourcing of event concepts, venues, vendors, suppliers, and contractors to secure necessary resources within budget and quality parameters. • Manage event budgets, including cost estimation, tracking, and financial reporting, ensuring effective cost management and adherence to client budgets. • Coordinate with internal teams and external stakeholders to ensure all event elements (e.g., production, AV, catering, registration, transportation) are effectively planned and executed. • Prepare detailed event timelines and action plan, production schedules, and run sheets, streamline sheets, ensuring all team members and vendors are aligned and well-informed. • Oversee event registration processes, including attendee management, ticketing, and guest communication. • Liaise with clients, vendors, and sponsors to manage expectations, address concerns, and ensure successful collaboration throughout the event lifecycle. • Conduct site inspections and venue walkthroughs to assess feasibility, identify potential challenges, and ensure event spaces meet client and safety requirements. • Coordinate and manage event logistics on-site, including setup, troubleshooting, and managing any unexpected situations that may arise. • Evaluate event success and conduct post-event analysis, gathering feedback, analyzing metrics, and preparing post-event reports. • Stay updated on industry trends, best practices, and emerging technologies to provide innovative event solutions and enhance client experiences. Qualifications: • Bachelor's degree in event management, hospitality, marketing, or a related field. • Minimum 5 years of proven record in the GCC region. • Strong organizational and project management skills, with the ability to multitask, prioritize, and meet deadlines in a fast-paced environment. • Excellent interpersonal and communication skills, with the ability to build relationships, negotiate contracts, and collaborate with diverse stakeholders. • Budgeting and financial management proficiency, with the ability to create, monitor, and report on event budgets effectively. • Strong attention to detail and problem-solving skills, with the ability to anticipate and mitigate potential challenges or risks. • Knowledge of event technologies and tools, including event registration systems, event management software, and virtual/hybrid event platforms. • Ability to work independently and as part of a team, demonstrating leadership, adaptability, and flexibility. • Creative mindset with a passion for delivering exceptional event experiences and exceeding client expectations. • Availability to work evenings, weekends, and travel as required for event planning and on-site management. • Ability to work independently under heavy pressure