Jaclyn Zendrian

Jaclyn

International Event Director | Expertise in End-to-End Event Management, Stakeholder Engagement & Strategy
200 Angelo Cifelli Drive, #317
  • 15 Years Experience
  • 45 € / hr
Privatparty Manager | Veranstaltungsmanager | Produzenten von Veranstaltungen | Veranstaltungsplaner

Overview

With over a decade of experience in event planning, I specialize in orchestrating impactful conferences, symposia, fundraisers, award ceremonies, and receptions across nonprofit, academic, and healthcare sectors. I thrive on transforming ideas into well-executed experiences that drive engagement and deliver measurable results.

My commitment to the field has been recognized through leadership and industry honors. I served as President of the International Live Events Association (ILEA) NY Metro Chapter from 2020 to 2021 and was honored with the 2022 ILEA Esprit Award for Best Event with a Legacy. I currently serve on the board of EventFluence, where I contribute strategic insights to elevate our industry.

Passionate about knowledge-sharing, I frequently speak on nonprofit event strategy and the value of professional associations in career development.

I hold a BA in Business and an MA in Management from Notre Dame of Maryland University, and I’ve earned additional certifications, including the Healthcare Meeting Compliance Certificate (HMCC) and the Negotiation Specialist Certificate from Meeting Professionals International (MPI), as well as training in accessibility.

Kontaktperson :
Jaclyn Zendrian
Name des Unternehmens :
Jaclyn Zendrian

Arbeitserfahrungen

Med-IQ

June 2013 - June 2015

Project Manager

Replaced departing team member to handle educational activities developed in full compliance with Accreditation Council for Continuing Medical Education (ACCME), American Nurses Credentialing Center (ANCC), Accreditation Council for Pharmacy Education (ACPE), Office of the Inspector General, and Pharmaceutical Research and Manufacturers of America. Administered planning and execution of 30+ continuing medical education (CME) projects annually, each with budgets reaching up to $200,000, with up to 10 team members / project, and between 50-300 attendees. Provided onsite logistics for conferences, webcasts, white papers, and IRBs funded by grants from pharmaceutical companies, which required extensive reporting to government on expenditures in compliance to federal regulations. ▪ Minimized risk of missed CME program deadlines and maintained high standards of quality and efficiency across all projects; set up time management strategy using critical path method to prioritize tasks based on deadlines and importance. ▪ Delivered CME programs on schedule while meeting high-quality standards / compliance expected by medical education field stakeholders; kept faculty members, content reviewers, and accreditation bodies informed / engaged during process. ▪ Recalibrated alignment between CME activities and strict regulatory standards and guidelines set forth by accrediting bodies; communicated regularly with compliance department, discussed regulatory requirements and updates, clarified compliance- related matters, and developed compliance management protocols and processes

CurePSP

June 2015 - November 2023

Senior Director of Events

Hired based on previous work experience in medical environment and was progressively promoted and then retained following Baltimore HQ closure (and relocation to New York City) until company reorganized. Oversaw departmental budgets ($500,000) and event-specific budgets (ranging from $500 to $150,000) for between 30-300 global attendees participating in highly niched, specialized conferences. Produced 20-30 events / year as well as 60 volunteer-run events encompassing educational, awareness, volunteer, fundraising, and research events, as well as internal meetings, while supervising 2 staff. Planned event budgets, coordinated planning from concept to post-event follow-up, helped create events, and managed speakers, online streaming, travel arrangements, catering, venue selection, registration pricing, and event structure. ▪ Produced flawless overseas symposium, poster presentation, and cocktail reception in London, U.K. for 300 neurologists and neuroscientists which featured Her Royal Highness (HRH) Duchess of Gloucester, despite not working onsite; coordinated with local nonprofit on handling event logistics and royal protocols, as well as all details related to 30+ speakers. ▪ Positioned organization to raise $20,000 at in-person fundraiser at sponsored retirement home in Dallas, TX, by leveraging local support group leader volunteers; generated funds for caregiver respite grant program via hybrid silent auction that integrated both in-room and online bidding capabilities. ▪ Reimagined 30th-anniversary fundraiser to pivot it from original in-person event into engaging online experience, ensuring continued constituency engagement and education while safeguarding against financial losses from executed contracts. ▪ Shifted in-person events to online formats during pandemic to maintain attendee engagement and education without incurring losses on executed contracts; condensed programs into 1-day events / segmented them into digestible 1-hour online formats. ▪ Enhanced success of online / hybrid events by eliminating audiovisual disruptions and facilitating seamless communication; sourced then adopted new event software solution that handled donations, registration, and online / hybrid events seamlessly. ▪ Beat required conference funding threshold by $10,000 after soliciting then contracting Biogen as target sponsor in exchange for onsite conference access and prominent program branding opportunities and related event materials. ▪ Tailored scripts to reflect personal narratives of Tony Doukopil, CBS Morning News Anchor, and Henry Cisneros, Former HUD Secretary, for separate fundraising and awareness events which resonated with stakeholders and evoked emotional responses for conference presentations. ▪ Boosted fundraising event's annual proceeds +$80,000 over 5 years after folding volunteer support group’s fundraising walk into events portfolio; leveraged planning expertise to win over their trust for handling logistics and making process changes. ▪ Identified regional resources within selected patient conference destination city poised to drive attendance; proximity to 3 Centers of Excellence, accessibility to mid-sized cities, prior conference history, potential to attract Canadian attendees, cost- effectiveness, hotel cooperation, post-pandemic rebuilding efforts, and improved offerings from convention and visitor bureaus (CVBs) created solid business case justifying site selection. ▪ Delivered robust turnout (with ~200 viewers tuning in globally) for live stream of international research symposium featuring real-time speakers during pandemic; used newscast format on virtual platform to produce engaging online event that automatically translated content into viewers' native languages, based on their location.

Action Against Hunger l

May 2024 - March 2025

Associate Director of Special Events

In the role of Associate Director, Special Events, responsibilities include steering the planning and execution of all major fundraising and awareness campaigns for the Action Against Hunger US office, a leader in the global fight against hunger. This position encompasses the full spectrum of event management, from strategic planning to detailed execution, focused on amplifying the organization's impact through high-profile events. • Strategic Planning and Execution: Creates a calendar of major events aligning with the marketing cycle for donors and organizational goals and branding. • Stakeholder Engagement: Builds and maintains relationships with key stakeholders to boost event success and organizational reach. • Impactful Achievements: Directed the annual gala to raise $1.5 million, a 15% increase from the previous year, with event attendance growing to a 28% rise from 2023. • Budget Management and Oversight: Controls departmental event budgets, ensuring fiscal responsibility and cost- effectiveness while providing clear financial reporting and reconciliation

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